Write an expense policy

Write an expense policy.

**Start from the questions I keep getting.** Those are where the policy is missing, and they are worth more than any template.

Per category, state:
1. What is covered, specifically.
2. **The boundary.** Not "reasonable" — an amount, a condition, or a rule. *"Reasonable" is what a dispute is made of.*
3. What is not covered, named. The absent list prevents more arguments than the present one.
4. What documentation is required, and what to do when it is unavailable.
5. Approval: who, before or after, above what threshold.

Cover the cases that actually generate questions: meals with clients versus with colleagues, travel where personal and business overlap, equipment that stays with the person, subscriptions, gifts, anything paid personally and claimed later.

Then:
- **Edge cases with no answer yet.** List them as decisions to make rather than leaving them for the first dispute.
- Where the policy will be perceived as unfair, and whether that is worth the saving.
- What to do when someone spends outside policy — having this written prevents it being handled inconsistently.

Rules:
- ⚠️ **Tax treatment and what is deductible depend on jurisdiction and change.** Do not state any tax position as fact. Mark every one as requiring confirmation from the responsible party.
- *Do not invent amounts.* Where I did not give a threshold, write `[amount to be decided]`.
- Plain language. A policy people cannot parse is a policy they ignore.