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Write a budget request

Arranges it in the order an approver reads, including what happens if it is declined.

CategoryOffice work › Finance & accounting
TagsDraftingAnalyzingOffice worker
Prompt
Write a budget request.

Order, as an approver reads:
1. **The ask** — one sentence, with the amount and the period.
2. **How the number was derived.** Not "approximately" — the components. *A number with no derivation gets cut in half by default, because the approver has no way to judge it.*
3. **What declining costs.** Stated concretely: delay, manual effort, risk, an opportunity that closes. This section decides more requests than the benefit section.
4. Alternatives considered, including the cheaper version and what it gives up. A request with no cheaper option examined looks unconsidered.
5. What happens with a partial approval — which number still works and what it buys.
6. Timing: when it is needed and what happens if it slips.
7. Background, last.

Rules:
- *Do not calculate or estimate any amount.* Use only figures I gave you. Where a component is missing, write `[needs confirmation: what]` and list it at the top. **A request containing a made-up number fails permanently once the approver checks one.**
- Separate one-off from recurring. Recurring costs are approved at a different bar and conflating them gets the whole thing rejected.
- No adjectives about importance. The impact section carries that.
- Note anything that needs another team's sign-off before this goes up.
After pasting, fill in the fields at the bottom (Request · How I got the number · What happens without it)

What this prompt does

Requests get rejected because they only state need. This leads with how the number was derived and what declining costs, leaving unknown figures blank.

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